Introduction

At COLP48, we are committed to protecting your privacy and ensuring a secure online experience. This policy aims to be transparent about the data we collect and how it is used to facilitate your participation in the conference and enhance your experience. This Privacy Policy outlines how COLP48 ("we," "us," or "our") collects, uses, maintains, and discloses information collected from users (each, "User") of the colp2025.org website ("Site"). This policy applies to the Site and all products and services offered by COLP48.

Information We Collect

We collect both personal and non-personal identification information from Users through various means, including, but not limited to, when Users visit our site, register for the conference, fill out a form, and in connection with other activities, services, features, or resources we make available on our Site.

How We Use Collected Information

COLP48 may collect and use Users' personal information for the following purposes. The legal basis for processing your data generally includes your consent, the necessity to perform a contract with you, or our legitimate interests in operating and improving our services.

• To run and operate our Site
• To improve customer service
• To personalize user experience
• To improve our Site
• To process payments (information not shared with outside parties except to provide service)
• To send periodic emails (registration updates, conference news, etc.)
• For networking purposes (with explicit consent)

Sharing Your Personal Information

We do not sell, trade, or rent Users' personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates, and advertisers. We may use third-party service providers to help us operate our business and the Site or administer activities on our behalf, such as sending out newsletters or surveys, provided you have given us your permission. We may share your information with trusted third-party service providers who assist us in operating our website, conducting our business, or serving our Users, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property, or safety.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Data Security

We adopt appropriate data collection, storage, and processing practices and security measures to protect your personal information. We implement a variety of security measures to maintain the safety of your personal information when you enter, submit, or access your personal information. These measures include data encryption, secure server hosting, and access controls to prevent unauthorized access, alteration, disclosure, or destruction of your personal information, username, password, transaction information, and data stored on our Site.

Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal data:

• **The right to access** – You have the right to request copies of your personal data.
• **The right to rectification** – You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• **The right to erasure** – You have the right to request that we erase your personal data, under certain conditions.
• **The right to restrict processing** – You have the right to request that we restrict the processing of your personal data, under certain conditions.
• **The right to object to processing** – You have the right to object to our processing of your personal data, under certain conditions.
• **The right to data portability** – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• **The right to withdraw consent** – Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us using the details provided in the "Contacting Us" section below.

Cookies and Other Tracking Technologies

Our Site may use "cookies" to enhance User experience. Your web browser places cookies on your hard drive for record-keeping purposes and sometimes to track information about them. You may choose to set your web browser to refuse cookies, or to alert you when cookies are being sent. If you do so, note that some parts of the Site may not function properly. We may also use other tracking technologies like web beacons or pixels for analytics and to improve our services.

Third-Party Websites

Users may find advertising or other content on our Site that link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors, and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our Site, is subject to that website's own terms and policies.

Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and you learn that your children have provided us with personal information without your consent, please contact us. If we become aware that we have collected personal information from a child under the age of 16 without verification of parental consent, we take steps to remove that information from our servers.

International Data Transfers

Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction. If you are located outside India and choose to provide information to us, please note that we transfer the data, including personal data, to India and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

Your Acceptance of These Terms

By using this Site, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

Changes to This Privacy Policy

COLP48 has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the top of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Contacting Us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at:

COLP48 Conference Secretariat
info@colp.world